Table Editing

Dear Friends,
I think it's not of any use to create something what I am going to but still if someone wants to get benefited he/she can use the below post.

With Love: NIKS

Styling Tables in Word

Checklist 2

Basic Cell Alignment: Bottom.. 2

How to Style for Bottom Cell Alignment 2

Basic Row and Cell Styling: Add/Delete Rows/Columns/Cells. 2

How to Add Rows/Columns. 2

How to Delete Rows/Columns. 2

Alignment of Rows and Cells: Left, Right, Center, Decimal 2

How to Align By Decimal 2

Rules: Top, Bottom.. 2

Checklist

Use this checklist to ensure that you have styled a table properly according to journal specs.

Note: Please check the table specs for the journal you are editing before styling a table.

Basic cell alignment: Bottom
Basic row and cell styling: Add/delete rows/cells
Alignment of rows and cells: Left, right, center, decimal
Rules: Top, Bottom

Basic Cell Alignment: Bottom

The very first item you should style is the vertical cell alignment in a table. Many, if not all, table specs require for data in a cell to be aligned to the bottom of the cell.

How to Style for Bottom Cell Alignment

1. Select the entire table.
2. Select Table/Table Properties/Cell/Vertical Alignment/Bottom

In Print View, click on the four-headed arrow to select the entire file. Double-click the arrow to open the Table Properties dialog box.

In Normal View, select Table/Select/Table.

Select Table Properties.

Select Cell/Vertical Alignment/Bottom.

Basic Row and Cell Styling: Add/Delete Rows/Columns/Cells

·        Data must be in its own, separate cell.

·        If you have any hard returns in the file that are not in the TableHead, you must add rows and cut and paste data into the new cell.

This is the table before editing the rows and cells:

Sample	(nm)
Latex A— dried in a dessicator at RT
Before heating, Fig. 1(a)¶ Before (measured at edge), Fig. 2¶ After (heating by sample), Fig. 1(b)¶ After (heating by probe), Fig. 1(c)	¶ ¶ ¶		0.94¶ 0.50¶ 0.17¶ 0.30			0.11¶ 0.22¶ 0.71¶ 0.91
Latex A—annealed in the oven at 120 °C for 60 min
Before heating by probe, Fig. 1(d)		0.20					14.3
Latex B—dried in a dessicator at RT
Before heating, Fig. 3(a)		1.25					0.088
After (heating by probe), Fig. 3(b)		0.02					0.29

This is the same table after editing the rows and cells:

Sample	(nm)
Latex A— dried in a dessicator at RT
Before heating, Fig. 1(a)			0.94			0.11
Before (measured at edge), Fig. 2			0.50			0.22
After (heating by sample), Fig. 1(b)			0.17			0.71
After (heating by probe), Fig. 1(c)			0.30			0.91
Latex A—annealed in the oven at 120 °C for 60 min
Before heating by probe, Fig. 1(d)		0.20					14.3
Latex B—dried in a dessicator at RT
Before heating, Fig. 3(a)		1.25					0.088
After (heating by probe), Fig. 3(b)		0.02					0.29

How to Add Rows/Columns

·        Place cursor in the row or column.

·        Depending on whether you want to add a row above the current row or below the current row, or add a column to the left or to the right of the current column, select the following:

§      From the Table Dropdown Menu

·      Table

·      Insert

·      Rows Above (Columns to the Left)

·      Rows Below (Columns to the Right)

§      From the Table Toolbar

·      Click on the Insert Table icon

·      Select desired action

·      Note: Whatever action you select will be active on the icon until you change the action. For example, if you select Insert Rows Above, clicking on the icon again will repeat the same action.

Insert Row or Column from the Table Dropdown Menu

Insert Row or Column from the Table Toolbar

How to Delete Rows/Columns

·        Place cursor in the row or column that you wish to delete

·        Select Table/Delete/(Columns, Rows, or Cells)

Delete Rows/Columns from the Table Dropdown Menu

Alignment of Rows and Cells: Left, Right, Center, Decimal

We have determined that all cells should be vertically aligned with the bottom of the cell, but now we must adjust the horizontal alignment of the data in the table.

·      Start “from scratch”: select the entire table as shown above and Align Bottom Center.

·      Use the alignment icons on the Table Toolbar, not the Styles and Formatting Toolbar.

…use this one!

Do not use this one…

·      Highlight the row, column or individual cell.

·      Click on the desired alignment (always select the Bottom alignment options, unless you are aligning by decimal).

§      Note: Whatever action you select will be active on the icon until you change the action. For example, if you select Align Bottom Center, clicking on the icon again will repeat the same action.

This is the table before vertical alignment.

Sample	(nm)
Latex A— dried in a dessicator at RT
Before heating, Fig. 1(a)			0.94			0.11
Before (measured at edge), Fig. 2			0.50			0.22
After (heating by sample), Fig. 1(b)			0.17			0.71
Latex A—annealed in the oven at 120 °C for 60 min
Before heating by probe, Fig. 1(d)		0.20					14.3
Latex B—dried in a dessicator at RT
Before heating, Fig. 3(a)		1.25					0.088
After (heating by probe), Fig. 3(b)		0.02					0.29

This is the table after vertical alignment.

Sample	(nm)
Latex A— dried in a dessicator at RT
Before heating, Fig. 1(a)			0.94			0.11
Before (measured at edge), Fig. 2			0.50			0.22
After (heating by sample), Fig. 1(b)			0.17			0.71
Latex A—annealed in the oven at 120 °C for 60 min
Before heating by probe, Fig. 1(d)		0.20					14.3
Latex B—dried in a dessicator at RT
Before heating, Fig. 3(a)		1.25					0.088
After (heating by probe), Fig. 3(b)		0.02					0.29

How to Align By Decimal

·      Select all the cells in the column for which you need decimal alignment.

·      Set the button on the left-hand side of Word’s horizontal ruler for decimal tabs by clicking on it until you see the decimal tab icon ( an upside-down T with a dot next to it).

·      Create the tab by clicking on the place on the ruler where you want your tab to be.

·      If you already have numbers in the column, they will immediately align themselves with the decimal tab,

·      If you enter new numbers, they will automatically align with the tab as well, without your having to enter a tab into each cell.

·      Note that any numbers that appear in MathType will not appear to align properly with the rest of the column. That’s okay! As long as the decimal alignment has been set, it will export properly.

Select the column.

Select the Decimal Tab:

Create the tab by clicking on the ruler.

Table before decimal alignment

(a) Reduced matrix elements.
	0	0	-10.22	0
	0	8.218	-15.78	3.131
	-10.22	15.78	-15.38	2.860
	0	3.131	-2.860	-29.67
(b) Conventional quadrupole moments.
	0	3.00	-7.35	-10.83

Table after decimal alignment

(a) Reduced matrix elements.
	0	0	-10.22	0
	0	8.218	-15.78	3.131
	-10.22	15.78	-15.38	2.860
	0	3.131	-2.860	-29.67
(b) Conventional quadrupole moments.
	0	3.00	-7.35	-10.83

Rules: Top, Bottom

·      Start “from scratch”: Select the entire table as shown above and remove all rules.

§      From the Table dropdown menu:

·      Select Table/Table Properties/Table/Borders and Shading/Borders/Setting: None

·      Apply to entire table

§      From the Table Toolbar:

·      Select the Borders icon

·      Select No Border

Table with rules (pre-editing)

(a) Reduced matrix elements.
	0	0	-10.22	0
	0	8.218	-15.78	3.131
	-10.22	15.78	-15.38	2.860
	0	3.131	-2.860	-29.67
(b) Conventional quadrupole moments.
	0	3.00	-7.35	-10.83

Table without rules (pre-editing)

(a) Reduced matrix elements.
	0	0	-10.22	0
	0	8.218	-15.78	3.131
	-10.22	15.78	-15.38	2.860
	0	3.131	-2.860	-29.67
(b) Conventional quadrupole moments.
	0	3.00	-7.35	-10.83

Table with rules (post-editing)

(a) Reduced matrix elements.
	0	0	-10.22	0
	0	8.218	-15.78	3.131
	-10.22	15.78	-15.38	2.860
	0	3.131	-2.860	-29.67
(b) Conventional quadrupole moments.
	0	3.00	-7.35	-10.83

Note: Even though the journal specs may call for double rules on the top and bottom of the table, use single rules. Single rules will convert to double rules according to the journal specs.